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Written move plan
Sequence, crew size, truck count, and on-site hours documented and approved before move day.
Office Movers - Corporate Relocation Planned to the Last Desk
Corporate moves with floor-plan labeling, workstation rebuild, and IT handling, scheduled outside your business hours.
Office moving
Corporate Moves With a Documented Plan
Every desk, monitor, and file box is tagged to a destination location before it leaves the building.
An office move is a project, not a truck booking. We build a written plan covering sequence, crew size, hours on site, and the exact order in which departments relocate so your leadership can approve it before anything is packed.
Floor-plan labeling is what makes the difference on the far end. Each item carries a tag that maps to a numbered location on the destination plan, so crews place workstations rather than stacking boxes in a corridor.
What is included
Every Office Move Includes
Floor-plan labeling
Numbered destination locations mapped to colour-coded tags on every item.
Workstation rebuild
Desks, cubicles, and modular systems disassembled at origin and rebuilt at destination.
IT and AV handling
Monitors, docks, conference room AV, and network gear packed in purpose-built crates.
Weekend scheduling
After-hours and weekend crews so your team returns to a working office.
Debris removal
Cartons, crates, and packing material collected after the rebuild is complete.
How it works
How an Office Relocation Runs
Six stages with named deliverables at each one.
1. Survey
We walk both sites, document dock and elevator access, and collect the destination floor plan.
2. Plan approval
You receive a written move plan with sequence, crew, hours, and cost. Nothing starts until it is signed.
3. Labeling
Crates and tags are delivered in advance. Staff clear personal items; we label everything shared.
4. Disconnect and disassemble
IT gear is powered down and packed; workstations are broken down and tagged.
5. Transport and place
Items are loaded, transported, and placed at their mapped destination locations.
6. Rebuild and sign-off
Furniture is rebuilt, debris removed, and a joint walkthrough closes the project.
Pricing
How Office Moves Are Quoted
Office moves are quoted per project after a site survey. Workstation count, IT volume, building access, and the schedule you need drive the number far more than square footage does.
The cheapest quote is rarely the cheapest move. A crew that finishes late costs you a Monday, which is almost always more expensive than the labour difference.
- Workstation and seat count is the primary labour driver.
- Dock and elevator access at both buildings determines how many crews can work in parallel.
- IT and AV volume decides whether a dedicated technology crew is scheduled.
- Weekend and overnight work carries a labour premium and usually pays for itself in recovered hours.
- Interim storage between lease dates is available and quoted monthly.
Before move day
How to Prepare and What to Ask Before You Book
The difference between a smooth move and an expensive one is usually settled weeks before the truck arrives. Get the paperwork right, be honest about access, and confirm what is actually included in the price you were quoted.
Ask any mover for their USDOT number and verify it. A legitimate interstate carrier is registered with the Federal Motor Carrier Safety Administration, and you can look up their licensing and insurance status in a few minutes. Be cautious with any company that will not give you a written estimate, demands a large cash deposit up front, or refuses to survey your inventory before quoting a price.
Be specific about access at both ends. Stairs, elevator reservations, long carries from the truck to the door, low-clearance garages, and narrow streets all change the crew size and the hours required. An access detail you leave out is the single most common reason a job runs past its estimate.
- Confirm the estimate is binding or binding-not-to-exceed, not a non-binding guess.
- Verify the USDOT number and insurance before you pay a deposit.
- Declare stairs, elevators, and parking limits at both origin and destination.
- Decide on valuation coverage: released value is free but pays only 60 cents per pound.
- Set aside documents, medication, keys, and valuables to move yourself.
- Photograph high-value and fragile items before they are wrapped.
- Confirm who signs for delivery if you cannot be there in person.
Licensing and protection
Licensed, Insured, and Accountable
Any company moving household goods across a state line is regulated by the Federal Motor Carrier Safety Administration and must hold an active USDOT number and operating authority. LD Movers holds both, carries cargo and liability coverage, and provides certificates of insurance for buildings that require one before move day.
How valuation coverage works
Valuation is not the same thing as insurance, and the difference surprises people at claim time. Every interstate shipment includes released value protection at no charge, which pays 60 cents per pound per article. On a 40-pound flat-screen television that comes to $24 regardless of what you paid for it.
Full value protection is the alternative. Under it, the carrier is liable for the replacement value of a lost or damaged item, and repairs, replaces, or pays out accordingly. It costs more and usually carries a deductible option, and on a full household shipment it is almost always the right call. Your coordinator walks through both options before you sign anything.
If something goes wrong
Note any damage on the inventory sheet at delivery before the driver leaves - that document is the basis of a claim. You have nine months from delivery to file, and carriers must acknowledge a claim within 30 days and resolve it within 120. We would rather fix a problem than argue about one, and our claims contact is the same coordinator you have worked with from the start.
Choosing a mover
How to Vet Long-Distance Movers for Your Move
Searching for movers near me returns a mix of licensed carriers, brokers who resell your job, and outright scams. A few checks separate them quickly.
- Verify the license. Every interstate mover must hold an active USDOT and MC number. Look it up on the FMCSA site and confirm the company name matches the one on your estimate.
- Ask carrier or broker. Brokers sell your move to whichever carrier bids lowest, which is how people end up with a crew they never vetted. LD Movers operates its own trucks and crews.
- Insist on an inventory. A written estimate without a walkthrough is a guess, and guesses get revised upward on move day once your goods are already on the truck.
- Read the valuation terms. Released value coverage is included by default and pays only 60 cents per pound - about $60 for a 100-pound television. Full value protection costs more and is worth it on a household shipment.
- Refuse large cash deposits. A reasonable deposit is a small percentage. Demands for a large sum up front, especially in cash or by wire, are the most reliable warning sign there is.
- Get the delivery window in writing. Reputable carriers commit to a spread of days and explain what happens if they miss it.
LD Movers is licensed and insured for interstate household moves, holds a 4.9-star average across 212 verified reviews, and quotes from a real inventory every time. You will speak to the same coordinator from estimate through delivery.
FAQ
Office Movers FAQ
How far ahead should we book an office move?
Six to eight weeks is typical for a full floor, which allows time for the survey, plan approval, and building reservations.
Can you move us outside business hours?
Yes. Weekend and overnight scheduling is standard so your team is not sitting idle during the transition.
Do you provide crates instead of cardboard?
Yes. Reusable plastic crates are standard for office moves and are delivered ahead of move day.
Who packs the desks?
Staff clear personal items into supplied crates. Our crews handle all shared equipment, furniture, and IT gear.
Do you remove the packing material afterwards?
Yes. Crate and debris collection after the rebuild is included in the project scope.
Related services
Other Ways We Can Help
One coordinator handles every service on your move, so you are not managing multiple vendors when dates or access rules change.
Local Moving
Same-metro moves billed hourly with crews, truck, and materials included.
Long-Distance Movers
Interstate relocations to all 50 states priced by weight and distance.
Commercial Movers
Business relocations scheduled around your operating hours.
Apartment Movers
Walk-ups, high-rises, elevator windows, and building paperwork.
Piano & Specialty Moving
Pianos, safes, pool tables, and antiques with the right equipment.
Packing & Storage
Full or partial packing plus secure short and long-term storage.
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